--- title: "Khata features" source: https://www.lskhata.com/features --- # Khata features — 85 across 11 modules Counted from the source, not estimated: 42 data models and 44 API areas behind 98 screens in the mobile app and 62 pages in the web dashboard, including 15 report types. ## Billing & orders The counter. Fast enough for a queue, and it finishes whether or not there is a signal. - Point of sale on phone, tablet and web - Barcode billing with the phone camera - Kitchen order tickets for restaurants - Thermal printer support - Discounts, and a report of what they cost you - Order cancellation with a reason recorded - Menu management for food businesses - Shareable invoices ## Stock & purchasing What you hold, what you owe your supplier, and where the difference went. - Products with cost, selling price and unit - Categories - Stock levels with per-item reorder thresholds - Low-stock alerts - Inventory movement history, so a change has a trail - Purchase orders, including partial receipts - Supplier (party) records and balances - Your own columns on any record — see Custom fields ## Customers & khata The credit book, sortable by who has owed you the longest — the list paper cannot give you. - Customer records with contact details - Digital khata (udhaar) per customer - Party ledger with full transaction history - Dues tracking, sortable by age of balance - Payment reminders over WhatsApp or SMS - Credit limits and terms per party - Customer-wise sales reporting ## Money & accounting Where cash actually went, not just what you sold. - Expenses, recorded at the moment money leaves - Multiple wallets and cash accounts - Cashflow tracking - Accounting records and journal - Business and personal separation - Daily closing reconciliation - Profit and loss ## Team & payroll Staff who can bill without seeing your margins, and a record of who did what. - Individual staff logins - Role-based permissions, per module - Cost price and profit hidden from cashiers - Attendance tracking - Salary and payroll records - Per-staff activity, so an entry carries a name - Disable an account the day someone leaves ## Chat & tasks A messenger built into the business, where a task is a message somebody is accountable for. - One-to-one and group chat between owner and staff - File, image, PDF and spreadsheet attachments - Tasks created inside a conversation - Assign a task to a specific person - Status: pending, processing, completed, cancelled - Completed-task history - Real-time delivery over websockets ## Leads & growth Enquiries arriving from outside the shop, captured instead of lost in a notification tray. - Lead records with follow-up tracking - IndiaMART enquiries captured automatically - Meta (Facebook and Instagram) lead forms - Custom lead sources - Follow-up reminders - A public store page for your business - Digital business card - Referral tracking ## Reports Fifteen of them, on the phone and on the dashboard — not a single sales summary. - Sales summary, product-wise and category-wise - Profit and loss - Daily closing - Credit and outstanding dues - Customer and party reports - Inventory report - Expenses and salary - Payments, discounts and cancellations ## Compliance Deadline tracking, so a filing date does not pass unnoticed. Not filing itself. - GST and non-GST invoice formats - Nepali VAT support, billing in NPR - Tax calendar with filing deadlines - Filing status per period - Exportable records for your accountant ## Spreadsheet view Every major list opens as an editable grid, for the days when clicking one record at a time is the wrong tool. - Eleven lists: products, orders, customers, parties, expenses, wallets, stock, staff, payroll, leads and cashflow - Edit in place, with one Save for the whole batch - Undo and redo, including a whole paste at once - Copy and paste to and from Excel and Google Sheets - Fill down a column, and find-and-replace across a selection - Formulas across a row or a column, without leaving the page - Add and delete rows where the list allows it - Your own columns, twelve kinds, on any of the eleven lists - Sort, filter, search, freeze and reorder columns - Saved views, so a filtered layout comes back next time - Export to CSV or JSON, and import from a spreadsheet - Cells checked as you type, with the fix suggested where there is an obvious one ## Platform The parts nobody demos, and the first ones you notice when they are missing. - Offline billing, with duplicate protection on sync - Sync across phone, tablet and web - English, हिन्दी and नेपाली - Multi-branch support - Custom fields — your own columns on eleven record types - App lock - AI assistant, using your own key - Support tickets from inside the app ## What Khata does not do - No batch, expiry or variant tracking, so it does not currently suit pharmacy or garment retail. - No public developer API or API keys. - No accounting or tax filing. It keeps records and exports them. - Syncing is not backup — devices agree with each other, and a deletion syncs too. ## Common questions **Does Khata file my GST or VAT returns?** No. Khata produces GST and VAT compliant invoices and the reports your accountant needs to file, but it does not submit returns and there is no e-invoicing. Filing stays with you or your accountant. **Can I track batches, expiry dates or product variants?** Not today. Stock is tracked per product, so trades that depend on batch and expiry — pharmacy especially — or on size and colour variants are not well served yet. We would rather say so than sell you a fit that is not there. **Does billing work when the internet is down?** Yes, in the mobile app. Bills, payments and stock changes are stored on the device and sent up when you reconnect. The web dashboard and staff portal need a connection. **Can my staff use it without seeing my profit?** Yes. You create each staff member with their own login and choose what they can see. A cashier can raise bills and take payments without ever seeing margins, purchase prices or your reports.